ALS 6046 -- GRANT WRITING
Days, time, and place to be determined
Bldg. 970, Natural Area Drive, Room 1031
updated 12-04
Instructor and Office Hours:
Carl Barfield
Room 2207, Entomology-Nematology Bldg.
Bldg. 970, Natural Area Drive
P.O. Box 110620
TEL 352-392-1901, ext 131
FAX 352-392-0190
csbarfield@ifas.ufl.edu
Office hours: Any time you can find me in my office, or by
appointment
Carole Oglesby
Office of Research and Graduate Programs
caroleo@ufl.edu
Prerequisites: Doctoral Students Only (no exceptions).
Acquisition of Reviewers:
In past years, I have asked students to provide information on 10
possible reviewers. I then made calls to campus contacts and added 10
additional names. Then, I selected 10 of the 20 to contact with the
attached letter. The idea was to make this an anonymous review by
qualified persons -- anywhere in the world I could find them.
This year, you will obtain the NAME, COMPLETE MAILING ADDRESS, ZIP,
PHONE AND EMAIL of 5 qualified reviewers OUTSIDE the State of Florida.
YOU will contact them and seek their permission to review your grant. I
will then contact them at the appropriate time on how to access your
grant, conduct the review, and send their review to me. I will try hard
to keep individual names anonymous to you -- just like grant reviews
are done. The "rules" are:
1. 5 names from you of people OUTSIDE UF; International is fine
2. YOU must ensure the accuracy of ALL the location information,
including email
3. Do NOT take your information out of some societal directory. Confirm
it by checking a relevant website or by contacting the individual
directly. THIS INFORMATION MUST BE ACCURATE FOR ME TO GET TIMELY
REVIEWS.
4. YOU MUST concert your efforts with classmates in the course and
ensure absolutely NO duplication of names. I will ask an individual to
review only ONE grant, no more.
Course Grading:
There are no exams in this course. Your grade will be computed
according to the following scale:
80 points: punctuality - If you meet all deadlines for
submission and
class assignments, you will receive 80 points. There will be a 10-point
reduction for each late or missed assignment.
20 points: quality of reviews - If reviewer
evaluations sum between
5-7, you will receive all 20 points. Any review sums less than 5 and
you will receive 10 points. Ê These grant documents are SERIOUS
because you will be exposing your work to highly qualified
faculty/staff/persons in your discipline area. Thus, 20% of your grade
in this course is tied to the quality of your proposals.
Total Points in Course: 100
Class 1 - Introductions & Timetables. Brief presentations on grants
to be written by students.
Initial Budget Information. Barfield
Class 2 - Course Timetable. Sources of Funding (grants databases). List
of reviewers due, Oglesby
Class 3 - First draft proposals due. Discussion of draft problems.
Proposals to be reviewed by peer students. Indirect costs: salaries;
travel, equipment, Barfield.
Class 4 Peer Student Reviews Due.
Class 5 Full Proposals (Word diskette or CD) due. Grant review panels.
Re-submission. Assignment of student reports , Barfield.
Class 6 - Subcontracts; NIH Modular Budgets. Submission Process. Grants
Start Up and Management, Harris, Oglesby, Teal.
Class 8 Research Ethics. Conflicts of Interest. Human/Animal Research
Compliance, Vomacka, Oleson.
Class 9 - Collaborative (multiple unit or multiple institution) grants
and Pause to Review, Barfield.
Class 10 Student Reports.
Class 11 Student reports.
Class 12 Grant Evaluations Returned, Barfield.
Class 13 Student reports, Barfield.
Class 14 Preparation of a Vita. Job Interview. Analysis of YOUR grant
reviews, Barfield.
Class 15 Analysis of YOUR grant reviews continued. Course evaluation,
Barfield.
Grant Evaluation Request Letter
Since 1985, we have instructed a grant-writing course for Ph.D.
students at the University of Florida. This course stemmed from
realization that doctoral students typically do not obtain sufficient
practical and philosophical exposure to the extra mural grants process.
I am Professor of Entomology in the College of Agricultural & Life
Sciences, and my co-instructor is Mrs. Carole Oglesby, Grants Office,
Graduate School; yet, the vast majority of students taking this course
each Spring always have come from other Colleges/Departments. This
term, we have 20 campus-wide Ph.D. students. The course is fast-paced
and demands a bona fide competitive grant be prepared and submitted for
anonymous review DURING THE SEMESTER.
We ask each student to submit the name, address, phone and fax of 10
qualified reviewers from his/her field. To that list, we add additional
names through campus-wide contacts. From the list , we select 10 as
potential reviewers. Your name has emerged as a qualified reviewer for
a grant from this semester's class of doctoral students. We write to
inquire if you would agree to review ONE grant.
If you agree, you will be provided a URL where the grant and an
evaluation form will be posted and a set of instructions on how to
proceed. You will need to access the web site and complete your
evaluation NO LATER THAN ______________________. Once your evaluation
form is completed on line, it will be forwarded to our email and only
we will see it.
We will not forward the URL and instructions until we obtain your
consent. If you do agree to serve as an anonymous reviewer, we hope you
will critique the grant just like you would any other competitive grant
you have been asked to review. These doctoral students need a good dose
of the "real world"; thus, a stringent, but objective, review is
requested. If you cannot serve as a reviewer, suggestions for
alternative reviewers (and their email addresses) would be deeply
appreciated. Please let me hear from you whether or not your response
is positive. You can contact me via e-mail at barfield@ufl.edu .
Thank you and I await your response.
Sincerely,
Carl S. Barfield
Professor of Entomology
Carole Oglesby, Graduate School
Grants Office
PLEASE COMPLETE YOUR EVALUATION BY_______________________________
GRANT EVALUATION FORM
1 = outstanding, needs no improvement
2 = very good, needs some improvement
3 = average or slightly below, needs dedicated attention
4 = very poor, needs substantial attention before re-submission
_______ Grammar and Style. Use of proper English, well punctuated.
Attention paid to clarity and conciseness and use of style that makes
proposal easy to read. Adherence to program submission guidelines.
_______ Appropriateness of Objectives. Are objectives clear and
explicit so reviewers know precisely what is being proposed? Are
objectives relevant, given state-of-the-art in technical area?
_______ Relevance of Literature Cited. Is cited literature pertinent?
Are there too few, too many or irrelevant citations? Have highly
relevant citations been omitted?
_______ Experimental Design(s) . Are the proposed experimental designs
carefully constructed and relevant? Do they offer promise of yielding
information that addresses stated objectives?
_______ Appropriateness of Proposal Analyses. Are the analyses proposed
the most pertinent, given the nature of data sets likely to come from
this study? Do proposed analyses give reason to believe that hypotheses
to be tested will, in fact, be tested?
_______ Budget. Is the budget consistent with the research proposed?
_______ Qualifications of PI. If funded, does the PI appear capable of
conducting the research?
_______ TOTAL EVALUATION SCORE (PERFECT SCORE = 7) [sum all individual
scores]
Based on my evaluation, I would suggest the Principal Investigator:
________ submit the proposal as is
________ make changes consistent with my critique, then submit the
proposal
________ totally re-think and re-write THIS proposal
________ consider writing a DIFFERENT proposal
COMMENTS: (copious comments will be helpful)
STUDENT REPORTS
Topic
Post-doctoral Studies Grants
Dissertation Preparation Grants
Equipment grants
Grants for Women and Minorities
International Studies Grants
Community Development Grants
Clinical Trials Grants
Grants for Conferences
Others to be assigned
Class Attendance Policy: Students are expected, but not
required, to attend.
Additional General Information: The
following
information applies to all courses at the University of Florida.
We, the members of the University of Florida
community,
pledge to hold ourselves and our peers to the highest standard of
honesty and
integrity.
Academic Honesty: As a result of completing
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signed the following statement: "I
understand that the University of Florida expects its students to be
honest in all their academic work. I agree to adhere to this commitment
to
academic honesty and understand that my failure to comply with this
commitment may result in disciplinary action up to and including
expulsion
from the University."
Copyrighted Materials and Software Use: All
students are
required and expected to obey the laws and legal agreements governing
copyrighted
material and software use. Failure to do so can lead to monetary
damages and/or criminal penalties for the individual violator. Because
such
violations are also against University policies and rules, disciplinary
action will be taken as appropriate.
Accommodations for Students with Disabilities:
Students
requesting classroom accommodation must first register with the Dean of
Students
Office. The Dean of Students will provide documentation to the student
who must then provide this documentation to the Instructor when
requesting accommodation.
University Counseling Services: Resources
are available
on-campus for students having personal problems or lacking clear career
and academic
goals which interfere with their academic performance. These resources
include:
1. University Counseling Center, 301 Peabody Hall,
392-1575,
personal and career counseling;
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